Bylaw
(As approved by the 1st AGM / Foundation All India Conference
held at Vellore on 19th & 20th July, 2014)
Article 1: Name:
The name of the All India Association
shall be the “All India Postal & RMS
Pensioners Association” hereinafter referred to as “AIPRPA”. The name of
the State, Circle, District / Divisional branches shall be referred to as “All
India Postal & RMS Pensioners Association” of respective State or Circle or
District or Division.
Article 2: Registration:
The All India Association shall
be registered under Societies Registration Act.
Article 3: Central Headquarters:
The Central Headquarters of the
AIPRPA shall be normally the headquarters of the residence of the Chief
Executive viz., the All India General Secretary. However the formal address of CHQ
in the national capital of New Delhi will be at “First Floor, North Avenue Post
Office Building, New Delhi 110001”. Any dispute arising from the action taken
in consonance with the provisions of this Constitution shall, therefore, only
be under the jurisdiction of the Courts of law situated in the headquarters of
the residence of the Chief Executive or New Delhi.
Article 3(b): Legal Action:
No legal action over election
disputes at any level of the organisation or against any decisions of State
Association or the CHQ can be resorted to by the District / Divisional branches
or by any Office Bearer or Member of AIPRPA without completely exhausting the
channels of appeal to the higher managing bodies as provided for in this bylaw.
Similarly no legal action over election dispute or any other decision of the
District / Divisional Association can be resorted to by any member of the
AIPRPA without resorting to appeals provided for in this bylaw to the higher
managing bodies of AIPRPA.
Article 4: Aims and Objects:
a)
This is a voluntary Association to safeguard and
promote the interests, rights and liberties of the Pensioners, who retired from
service of the Department of Posts, Government of India.
b)
To
control, coordinate and guide the activities for cooperation with other
Pensioners Organisations to protect the common interests of Pensioners.
c)
To control, coordinate and guide the activities
of the Circle branches and the District branches, wherever necessary.
d)
To conduct a journal or journals.
e)
To do all such things as are incidental or
conducive to the attainment of the aims and objects mentioned above or any one
of them.
f)
To join the united platform of Pensioners
Organisations at the national level like the NCCPA and BCPC.
g)
To join international level platforms of
Pensioners Organisations as approved by the AGM or by the Central Managing
Committee to work for the upliftment of all pensioners.
Article 5: Membership:
Any Pensioner of the Department
of Posts shall be entitled to become a member of the AIPRPA provided he / she
agrees to abide by the Bylaw, Rules, Regulations, Directives and Discipline of
the AIPRPA. A Membership form as found in Annexure
–I shall be duly filled up and submitted by the postal pensioners to the
concerned district or divisional association. On shifting of residential
station the pensioner may obtain a transfer certificate from the Secretary to
continue his membership of AIPRPA in a
new District / Division of his residence.
Article 6: Admission:
Any Postal Department Pensioner
desirous of becoming a member of the AIPRPA shall make an application in
writing in the prescribed form [Annexure – I] to the District / Divisional Secretary
of the Association together with the Annual Membership and Admission fee
prescribed. The application submitted by such desirous members will be
considered by the District Executive Committee for approval but any decision
for rejection shall be submitted to All India General Secretary of AIPRPA
through the State General Secretary of the concerned State, who will enclose
his / her considered opinion with reasons thereof on the issue, for a final
decision to be taken by the Secretariat of the CHQ.
Article 7: Forfeiture of Membership:
A Member defaults payment of
annual subscription for a period of six months is a default member and default
members forfeit the right to hold any position in the Association at any level
and also lose the right to vote in General Body Meetings and or Executive
Committee etc. The default member will get all the rights of membership
restored on payment of entire arrears of subscription and the prescribed
re-admission fee.
Article 7(b): Disciplinary Action: Any Office Bearer or a
Member who violates and flouts the decisions of the managing bodies and those
who act in contravention of the decisions of the organisation that may result
in lowering the image of the organisation may be proceeded against with
appropriate disciplinary action. Normally the District / Divisional General
Body meeting convened specifically for the purpose of taking disciplinary
action alone shall be competent to take such action against the members or
office bearers of the District / Divisional Association after issuing
comprehensive charge sheet with charges in writing to such members or Office
Bearers of the District / Divisional Association and providing a reasonable
opportunity for defence. The decision to remove or expel a member shall have
the support of 4/5th of the total membership present in the General
Body specially convened for the purpose. The District or Divisional Association
cannot however take disciplinary action against any member who is holding
office bearer position in higher managing bodies like the State or CHQ
Association [including the District / Divisional Secretary who is an ex-officio
member of the State Working Committee], in whose case the District or Divisional
AGB or Working Committee can only recommend to the State / CHQ for taking
disciplinary action by informing in detail about the charges. The State Working
Committee is the disciplinary authority for office bearers of the State
Association including the District or Divisional Secretaries but it cannot take
disciplinary action against the State General Secretaries who are CWC Members
of the CHQ. The All India Central Managing Committee (CMC) alone is competent
to take disciplinary action against its CHQ Office Bearers including the State
General Secretaries. But in all such cases comprehensive charge sheet shall be
issued with reasonable opportunity to defend including if necessary an
appearance in person before the All India Central Managing Committee.
Article 7(c): Appeals: Any member of District /
Divisional Office bearer who is aggrieved with the punishment of a disciplinary
proceeding against him / her can appeal against it to the State Working
Committee, which is an appellate body. Similarly any disciplinary action
resulting in punishment to a State Office Bearer can appeal against it to the
Central Managing Committee. Even the decision of the State Working Committee
can be appealed against by preferring an appeal to the State AGM (State Conference)
and anyone who wants to appeal against the decision of the State Working
Committee or State AGM can do so with the Central Managing Committee and
similarly anyone who is aggrieved with the decisions of CMC can prefer an
appeal to the All India AGM for final decision. The Appellate Bodies shall bear
in mind that their decisions shall be based on facts and truths and their
decisions shall be unbiased.
Article 8: Subscription and Allocation:
The life membership of the
Association can be enrolled on payment of Rs.2000/- (Rupees Two thousand only).
The rate of quota to CHQ and to State Association shall be at the rate of 25%
of the life membership each.
Every Member of the AIPRPA shall
effect payment of annual subscription for the period from April to March at the
rates fixed by the respective State AGM by way of a resolution adopted in the AGM
meeting. Out of the Annual subscription amount so fixed, a sum of Rs.50/- shall
be remitted to CHQ as quota per year and also a sum of Rs.50/- as quota to
State Association per year.
Article 9: Membership Register:
The Membership Register will be
maintained by the District / Divisional Association and a copy of the Register
shall be supplied to both CHQ and State / Circle by the District / Divisional
Association every year. The District / Divisional Secretary shall intimate the
CHQ and the State Association about any change made in the Register immediately
for effecting such changes in updating the membership registers at the level of
CHQ and State.
Article 10: Application of Funds: The application of funds of
AIPRPA shall be as under:
(a)
Meeting expenses and TA/DA expenses of the
Office Bearers and Managing Committee Members;
(b)
Expenses for the administration of the affairs
of the Association at CHQ, State and District / Division.
(c)
Issue of journals and periodicals.
(d)
Legal expenses involving the CHQ, concerned
State and District / Divisional Associations.
(e)
The funds shall be deposited in a Bank and shall
be operated jointly by the Finance Secretary and the All India General
Secretary in the case of CHQ; Finance Secretary and the State General Secretary
in the case of State Association; Finance Secretary and the District or
Divisional Secretary in the case of District or Divisional Associations.
Article 11: Accounting year: The financial year of April
1st to 31st March shall be the financial year and the
accounts shall be audited each year.
Article 12: Channel of Communication: The CHQ of AIPRPA shall alone
enter into correspondence and negotiations with the Central Government or any
other higher authorities of the Government of India. The State Association shall
have the channel of communication with the authorities at State and Regional
level and the District / Divisional Associations shall have the channel of
communication with the authorities at District / Divisional level.
Article 13: Voting:
Voting shall be through secret
ballot for election of office bearers to the District / Division or the State
or the CHQ at the respective District / Division or State or All India AGM
meetings, if demanded even by a single member / delegate present therein.
Voting shall be by show of hands in other matters like adoption of Resolutions
etc. The District / Division or State or CHQ President shall have a casting
vote besides his own vote in case of a tie in the elections or while adopting
resolutions.
Article 14: Quorum:
Quorum for All India AGM is 15%
of the entitled delegates, provided however, at least half the number of
Circles are represented;
Quorum for State AGM is 30% of
the entitled delegates, provided however, at least half the number of District
/ Divisional branches is represented;
Quorum for the District /
Divisional AGM is 30% of the basic members as on the rolls of the membership
register and quorum for a General Body meeting of the District / Division is 10%
of the basic members as on the rolls of the membership register of that
District / Division, however, Quorum is not required for holding any adjourned
meetings for want of quorum.
Quorum for Central Managing
Committee, Circle Working Committee and District Working Committee shall be not
less than 1/3rd of its strength.
Article 15: Duration of Office: All elected Office Bearers and
Managing Committee members shall hold the office till the termination of the
next session of AGM Conference (All India Conference, State Conference,
District / Divisional Conference as the case may be) unless covered under any
disciplinary action by the appropriate disciplinary authority.
Article 16: Requisition Meetings: All requests for requisition
meetings shall clearly contain the issues on which the meeting is sought by the
signatories and shall be submitted in writing to the concerned Chief Executive.
To seek a requisition Working Committee Meeting of the District or
Division or State at least half of the members of the said Committee should
have signed the requisition. For seeking a requisition GB Meeting, 1/5th
of the total basic membership on the rolls should sign the requisition and
submit to the District / Divisional Secretary. Such requisition meetings shall
be convened within a month of the receipt of the requisition letter failing
which the first signatory of the requisition letter gains the authority to
convene the said meeting under prior intimation to the chief executive of the
next higher managing body. The requisition meetings can deliberate only those
issues that were clearly mentioned in the earlier requisition letter and the
decisions taken in the said meeting are subject to approval by the next higher
managing body. In the case of Central Managing Committee meeting also a
requisition meeting can be sought if half the members of the CMC demand it and
the All India General Secretary shall convene the CMC meeting within a time
frame of two months.
Article 17: Organisation and Management:
[a] Central Headquarters: For the functioning, management and
administration and governance of the AIPRPA, there shall be a Central
Headquarters [CHQ]. The Central Headquarters consists of Office Bearers of the CHQ
to be elected at the All India AGM (viz All India Conference), which shall be
the supreme body of the AIPRPA. The All India AGM Conference shall be composed
of the Office Bearers of the CHQ and State Secretaries, who are ex-officio
Delegates and the elected AIC Delegates in the District / Divisional Conferences
or General Body Meetings as per the membership strength at the rate of one
delegate for every 100 paid members or part thereof provided the part is 50 or
more subject to the minimum of one Delegate for every District / Divisional Branch.
Delegates and Ex-officio delegates carry one non-transferable vote each and
Non-members of AIPRPA have no right to be elected as a delegate. The All India AGM
Conference shall ordinarily meet once in every three years. However the Central
Managing Committee has the powers to extend the date of All India AGM
Conference by another three months in case of unavoidable circumstances and
exigencies. The Notice for holding the All India AGM Conference shall be issued
by the All India General Secretary at least 45 days before the commencement of
the AIC.
[b] Powers of All India AGM (All India Conference):
The All India AGM shall normally
consider inter-alia the following agenda:
1] to consider and adopt the
Triennial Report and the Audited Accounts of the CHQ submitted by the Central
Managing Committee as well as other Reports if any;
2] to elect Office Bearers of the
Central Headquarters, viz., a Chairman, one or more Vice Chairman, a General
Secretary, a Deputy General Secretary, one or more Assistant General
Secretaries, a Finance Secretary, an Assistant Finance Secretary and one or
more Organising General Secretaries, who shall hold the office until the
completion of the next All India AGM Conference.
3] to appoint a Chartered
Accountant as Auditor;
4] to consider and effect
amendments to the Bylaws by decisions taken by 2/3rd majority of the
admitted representatives in the All India AGM Conference;
5] to consider, discuss and decide
any question of policy of the association and the problems of the members; to
frame decisions in the interests of pensioners to work jointly with other
pensioners organisations of Central, State and Public Sector and participating
in all movements launched by such joint forums of pensioners as well as joining
International Pensioners Organisations.
6] to take disciplinary action
against any office bearer of the Central Headquarters or any State or District
/ Divisional Associations and to suspend such office bearers from their posts
during pendency of such disciplinary action that shall follow issue of charge
sheet on charges and reasonable opportunity for his / her defence in writing
and in person before the CMC whenever the CMC summons for a direct appearance;
the suspended office bearer can also claim to be heard in person by the CMC
before a final decision on his reply to the charge sheet.
7] to function as the final court
of appeal against the suspension, expulsion or removal from office of any office
bearer of the CHQ, State and District / Divisional Associations and also in any
organisational or election disputes;
8] to constitute Adhoc committees
for any State or District / Divisional Branch Associations to maintain the
efficient functioning of the Association in the event of failure to adhere to
Articles of Bylaw, or instructions and directions of the All India Association,
or any other act that might damage the interest of the Association at those
levels.
Note: [i]: Proposals for any Amendments to Bylaw shall reach the
CHQ at least one month before the All India AGB Conference and all proposals
for amendments including those proposed by the Secretariat shall be circulated
to all States and Districts / Divisions before the All India AGB Conference and
or placed in the website of the CHQ for information to all.
Note: [ii] The election of Office Bearers for the CHQ shall be held
in the All India AGB Conference through secret ballot if demanded even by a
single delegate present.
Note: [iii]: The CHQ shall intimate all States and
District / divisional Branches about the entitlement of Delegates of branches and
their voting power to represent in the All India AGB Conference based on
the paid up quota. The decision of the Committee comprising of the Chairman, General
Secretary and the Finance Secretary shall be final to resolve the dispute if
any arising from the announced voting strength by the CHQ.
(C) All India AGM: The All India Annual General Body Meetings
consisting of elected Office Bearers and Central Managing Committee Members
shall meet once in a year. These AGM shall have all the powers of the AGM Conference except 17 (b) 1,
2, 3, & 4.
Article 18: Powers & Functions of Office Bearers:
Chairman: Chairman shall preside over all meetings of CMC, extended
CMC, Special Conference and All India AGM Meetings and All India AGM Conference
of CHQ.
Vice Chairman: Vice Chairman shall assist the Chairman in
discharging his duties and shall preside over the meetings in the absence of
Chairman and Working Chairman.
General Secretary: The General Secretary is the Chief Executive of
the organisation. He shall conduct the affairs of the organisation under the
directions and decisions of the All India AGB Conference and other AGB Meetings
and other decision making bodies like the CMC etc. He shall interpret the
constitution subject to the final decision of the CMC or All India AGB / AGB Conference.
He shall have the powers of Article 12 (b) (8) of the CMC in between the CMC
meetings and his decisions are final unless revoked or reversed by the CMC or
the All India AGB / AGB Conference. He shall be the editor of the CHQ journals
and shall be the authority to correspond with the Government and Authorities as
well as others on behalf of the All India Association.
Deputy General Secretary: The Deputy General Secretary shall assist
the General Secretary in discharge of his duties and responsibilities.
Assistant General Secretaries: The Assistant General Secretaries
shall also assist the General Secretary in discharge of his duties and
responsibilities.
Finance Secretary: The Finance Secretary shall maintain accounts of
CHQ and shall be the custodian of all records related to accounts. He shall
maintain a joint bank account along with the General Secretary who is the joint
custodian of cash balance and all accounts related records. He shall maintain
the day book and ledger book and prepare the accounts for proper auditing to be
submitted to the CMC for approval and placing before the All India AGB Conference.
Assistant Finance Secretary: The Assistant Finance Secretary shall
assist the Finance Secretary in discharging his duties and responsibilities.
Organising General Secretaries: The Organising General Secretaries
shall assist the General Secretary in discharging his duties and
responsibilities as well as to carry out all decisions of the managing bodies.
Article 19: Central Managing Committee:
The Central Managing Committee of
the CHQ of AIPRPA comprises of all Office Bearers of the CHQ and the State
General Secretaries. The CMC shall meet as and when necessary but however at
least once in a year. A Notice of CMC shall be issued by the All India General
Secretary to all the members of the CMC at least 30 days before the meeting. The
CMC shall exercise all powers of the All India AGM Conference except Article 17
(b)(1); (2); (3); and (4) which shall be final unless reversed by the All India
AGM / AGM Conference. The Central Managing Committee however shall have the
power to fill up the vacancies in the CHQ Office Bearers post caused due to
death, expulsion / removal, resignation etc. The CMC also shall have the power
to appoint Adhoc Committee for a State Association or for District / Divisional
Branch for ensuring uninterrupted functioning of the respective level of Association
in the event of any organisational dispute. The TA/DA for the CHQ Office
Bearers shall be borne by the CHQ and by the respective State Associations to
the State General Secretaries. In urgent situations, the General Secretary
shall have the powers to consult the CMC Members by circulating the matter
between all members of CMC and take decision after recording minutes based on
the majority decision of the members of the CMC and subsequently place it in
the next meeting of CMC for ratification.
Article 20: Special Conference:
The CHQ can hold Special
Conferences or extended CMC Meetings in which in addition to the CHQ Office
Bearers and State General Secretaries, all the District / Divisional
Secretaries are entitled to take part. These Special Conferences and extended
CMC Meetings have all the powers of the CMC meetings and the All India AGBs
except those specifically mentioned under Article 17 (b)(1) to 17 (b) (4).
However the vacancies caused in the CHQ Office Bearers due to death, expulsion
/ removal, resignation etc can be filled up by these Special Conferences and
extended CMC meetings. Notice for Special Conference is 30 days in advance and
Notice for extended CWC meetings is same to that of the CMC.
Article 21: State Association:
[a] State Organisation: The State Organisations comprise of all the
districts / divisional Associations in a revenue State. A Combined State
Association can be formed in remote localities like the North Eastern States
for the convenience of running the organisation on prior approval from the CHQ.
[b] State Headquarters: The headquarters of the State Association
shall ordinarily be the capital of the concerned State or the District
Headquarters where the State General Secretary resides.
[c] State AGM Conference: The State AGM Conference shall be
convened once in two years. Any delay in holding the State AGM Conference in
special circumstances beyond this period shall have the prior approval of the
CHQ. Notice for holding of the State AGM Conference shall be issued by the State
General Secretary before 21 days of the Conference to the Districts /
Divisions.
[d] State AGM Meetings: The State AGM Meetings to be conducted once
in a year to guide the organisation in its functioning.
[d] Composition: The State AGM / AGM Conference shall consist of
State Office Bearers who are ex-officio delegates and District / Divisional
Secretaries and the elected delegates from the District / Divisional branches as
per the membership strength at the rate of one delegate for every 100 paid members
or part thereof provided the part is 50 or more subject to the minimum of one
Delegate for every District / Divisional Branch. Delegates and Ex-officio
delegates carry one non-transferable vote each and Non-members of AIPRPA have
no right to be elected as a delegate.
[e] Powers of the State AGM Conference:
[i]
To consider and adopt the Biennial Report and Audited Accounts of the State
Association submitted by the State Working Committee.
[ii]
To elect the State Office Bearers viz., a State President; one or more State
Working Presidents; one or more State Vice Presidents; State General Secretary;
one or more State Assistant General Secretaries; State Finance Secretary; State
Assistant Finance Secretary; and one or more State Organising Secretaries.
[iii]
To appoint a Chartered Accountant as Auditor;
[iv]
To frame decisions in the interests of pensioners to work jointly with other
pensioners organisations of Central, State and Public Sector and participating
in all movements launched by such joint forums of pensioners, subject to
approval by the CHQ.
[v]
To take disciplinary action against any office bearer of the State Association other
than the State General Secretary after issuing a specific charge sheet in
writing about the charges and providing an opportunity to defend in writing as
well as in person before the State Working Committee; however the State Working
Committee can suspend or remove a State Office Bearer from the post only by two
thirds majority of the State Working Committee members present in the meeting.
[vi]
To function as court of appeal against the suspension, expulsion or removal
from office of any office bearer or Member of the District / Divisional
Associations and on the issue of any disciplinary action against a member by
the District / Divisional Association.
[vii]
To appoint sub-committee to enquire into any election dispute at the level of
District / Divisional Association and submit the report of the Committee with
the recommendations of the State Working Committee to the State General
Secretary for taking appropriate organisational decision to resolve the
election dispute.
[vii]
To recommend constitution of Adhoc committee for District / Divisional Branch
Association in the event of grave misconduct by the District / Divisional
Association and to maintain efficient functioning of the Association in the
event of failure to adhere to Articles of Constitution, or instructions and
directions of the higher managing bodies of Association by the District /
Divisional Association, or for commission of any other act that might damage
the interest of the Association as a whole.
[f] Powers & Functions of Office Bearers:
State President: The State President shall preside over all State
Conferences, State Working Committee Meetings, and Extended State Working
Committee Meetings etc.
State Working Presidents: The State Working Presidents shall assist
the State President in discharging his / her duties and responsibilities and
presiding over the meetings in the absence of State President.
State Vice Presidents: The State Vice Presidents shall assist the
State President in discharging his / her duties and responsibilities besides
presiding over the meetings in the absence of State President and State Working
Presidents.
State General Secretary: The State General Secretary is the Chief
Executive of the State Association and shall manage the affairs of the State
organisation under the directions and guidance of the State Conference and
State Working Committee. He shall be the editor of the journal at state level
and shall be the authority to address letters on behalf of the State
Association.
State Assistant General Secretaries: The State Assistant General
Secretaries shall assist the State General Secretary in discharge of his duties
and responsibilities as well as to carry out all decisions of the managing
bodies.
State Finance Secretary: The State Finance Secretary shall maintain
accounts of the State Association and shall be the custodian of all records
related to accounts of the State Association. He shall maintain a joint bank
account along with the State General Secretary who is the joint custodian of
cash balance and all accounts related records of the State Association. He
shall maintain the day book and ledger book and prepare the accounts for proper
auditing to be submitted to the State Working Committee [SWC] for approval and
placing for adoption before the State Conference.
Assistant Finance Secretary: The Assistant Finance Secretary shall
assist the Finance Secretary in discharging his duties and responsibilities.
State Organising General Secretaries: The State Organising General
Secretaries shall assist the State General Secretary in discharging his duties
and responsibilities as well as to carry out all decisions of the managing
bodies.
Article 22: State Working Committee:
The State Working Committee
consists of all elected Office Bearers of the State Association and the
District / Divisional Secretaries who will be ex-officio Members of the State
Working Committee meeting. The State Working Committee shall ordinarily meet
once in six months and as more frequently if needed.
Article 23: District / Divisional Branch:
The State Association shall
comprise of District / Divisional Associations according to the convenience of
membership. The District or Divisional Association is the place of basic
membership for all members. No one who is not a basic member of these District
/ Divisional Association can be elected to any responsibility at any level of
the Association. The District / Divisional Association shall conduct Annual General Body Meetings of basic
members regularly and more such General Body Meetings whenever needed.
The District / Divisional
Association shall be formed in a District / Divisional AGM Conference that shall
meet once in two years. The time may
be extended by a maximum of three months under compelling circumstances with
the prior approval of the State Association. However regular AGM meetings shall
be convened periodically once in a year and Special General Body Meetings
whenever necessary to review organisational matters.
Article 24: District / Divisional Office Bearers:
The District AGM Conference shall
have the powers to elect the Office Bearers to the District Association and the
Divisional AGM Conference shall have the powers to elect the Office bearers to
the Divisional Association as the case may be as follows:
(1)
District / Divisional President; (2) One or more
District / Divisional Working Presidents; (3) One or more District / Divisional
Vice Presidents; (4) District / Divisional Secretary; (5) One or more District
/ Divisional Assistant Secretaries; (6) District / Divisional Finance
Secretary; (7) One or more District / Divisional Assistant Finance Secretaries;
(8) One or more District / Divisional Organising Secretaries. In addition
depending upon the requirement the Executive Members may also be elected to the
District / Divisional Association. The District / Divisional Conference also
shall appoint an Auditor for auditing the accounts of the District / Divisional
Association.
(2)
Though formation of local branches are not to be
encouraged below the level of Divisional Associations, such local or area
branches covering one or more Head Post Office accounts jurisdiction can be
formed under unavoidable circumstances with the prior approval of the State
Association. In such an event of formation of branch associations below the
level of the Division, the provisions of Articles of this bylaw as applicable
to the District / Divisional Associations shall ipso facto be applicable to the
local and area branches also except that the Office Bearers shall be called
with the prefix of the word ‘Branch’ such as Branch President, Branch Secretary
etc instead of District or Divisional President or Secretary. The functions of
Office Bearers also will be same but within the jurisdiction of the said branch
association.
Article 25: Powers of District / Divisional AGM Conference:
[i] To
consider and adopt the Biennial Report and Audited Accounts of the District /
Divisional Association submitted by the District or Divisional Working
Committee.
[ii] To elect
the District / Divisional Office Bearers as mentioned under Article 19 (1).
[iii] To
appoint an Auditor;
[iv] To frame
decisions in the interests of pensioners to work jointly with other pensioners
organisations of Central, State and Public Sector and participating in all
movements launched by such joint forums of pensioners, subject to approval by
the CHQ.
[v] to take
disciplinary action against any office bearer of the District / Divisional
Association [other than the District / Divisional Secretary as well as office
bearer of higher bodies] and any member of the concerned District / Divisional
Association by following the methods cited in concerned Articles of this bylaw.
[vi] To
recommend repealing or revoking of any punishment inflicted on any member or
office bearer to the CHQ.
Article 26: Powers & Functions of District / Divisional Office
Bearers:
District or Divisional President: He shall preside over all the
District / Divisional Conferences; Annual GB Meetings; District or Divisional
Working Committee Meetings etc.
District or Divisional Working Presidents: The Working Presidents
shall assist the President in discharge of his / her duties and functions and
shall preside over the meetings in the absence of District or Divisional
President.
District or Divisional Vice Presidents: The Vice Presidents shall
also assist the President in discharge of his or her duties and shall preside
over the meetings in the absence of President and Working Presidents.
District or Divisional Secretary: The District Secretary in the
case of a District Association and the Divisional Secretary in the case of a
Divisional Association is the Chief Executive and he / she shall manage the
entire functions of the Association under the guidance and directions of the
District or Divisional managing bodies. He shall be the authority to correspond
on behalf of the District or Divisional Association as the case may be. He
shall lead the Association in all its activities.
District or Divisional Assistant Secretaries: The District or
Divisional Assistant Secretaries shall assist the District or Divisional
Secretaries in discharge of their functioning and responsibility.
District or Divisional Finance Secretary: The Finance Secretary of
the District or Divisional Association shall maintain accounts of the
Association and shall be the custodian of all records related to accounts of
the said Association. He shall maintain a joint bank account along with the District
or Divisional Secretary who is the joint custodian of cash balance and all
accounts related records of the District / Divisional Association. He shall
maintain the day book and ledger book and prepare the accounts for proper
auditing to be submitted to the appropriate District or Divisional Working Committee
for approval and placing for adoption before the District / Divisional Conference.
District or Divisional Assistant Finance Secretaries: The Assistant
Finance Secretaries shall assist the Finance Secretary in discharging his
duties and responsibilities.
District / Divisional Organising Secretaries: The District /
Divisional Organising Secretaries shall assist the District / Divisional
Secretary in discharging his duties and responsibilities as well as to carry
out all decisions of the managing bodies.
Article 27: District / Divisional Annual General Body: The Annual
General Body of the District / Divisional Association shall have all the powers
of the District or Divisional AGM Conference except those mentioned under
Article 25 (i) (ii) & (iii). The Annual General Body meeting shall have the
power to fill up the vacant office bearer posts caused by death, expulsion or
resignation etc.
Article 28: District / Divisional Working Committee:
The District / Divisional Working
Committee shall have the following powers:
[i] to plan for the growth of
basic membership and to undertake all organisational activities towards
reaching that goal;
[ii] to decide various activities
in the interests of the pensioners in line with the aims and objective of the
AIPRPA;
[iii] to undertake cultural
activities in the interests of pensioners and their families;
[iv] to plan for implementation
of all decisions and programmes of State Association and the CHQ;
[v] to exercise the powers of the
Divisional or District AGM Conference except those mentioned in Article 25 (i)
(ii) & (iii).
Article 29: Dissolution of Association: No local branch or
District or Divisional Association or even the State Association have any
authority to dissolve the branch, district / divisional or State Association of
AIPRPA. The authority to dissolve the Association is vested only with the All
India AGM Conference and any such decision for the dissolution or merger of the
AIPRPA in full or part shall have the
support of 3/4th majority of the Delegates attending the All India
AGM Conference which shall be ascertained by a secret ballot. The disposal of
funds and assets of the Association shall then be decided by the same All India
AGM Conference.
Annexure – I
All India
Postal & RMS Pensioners Association
------------------------------------District
/ Division -------------------------------State
MEMBERSHIP FORM
1.Name of the Pensioner:
2.Postal Address with PIN Code:
3.Landline & Mobile Phone
Nos:
4.E-Mail ID if any:
5.Date of Birth:
6.Date of Entry in Government
Service:
7.Date of Retirement:
8.Post held at the time of
retirement:
9.Office worked at the time of
retirement:
10.Scale of Pay at the time of
retirement:
11.PPO Number & Issuing Authority:
12.POSB or Bank where Pension is
received:
13.Annual Membership remittance
details: Cash______________/ Cheque/DD No:______________
14.Any other details if any:
DECLARATION
I declare that I am a Postal Pensioner and I wish to join as a basic
member of the All India Postal & RMS Pensioners Association
____________________________District / Division. I understand that this is a
voluntary association to work for the welfare of the pensioners and I assure
that I shall abide by the bylaw of the Association and I am remitting this life
membership / annual subscription of Rs._______(Rupees
_________________________________________) for the period from April _______ to
March _________.
Date: Signature of Member
Member No:
Admitted
Secretary:______________________
